Retention Policy

East Moline District 37 schools attempt to identify students who are at risk of academic failure and offer those students appropriate remedial interventions during the school year. The interventions may include, but are not limited to:
  • tutorial assistance
  • extended learning time
  • modifications in curriculum and / or instruction
  • special classes
However, in spite of interventions, some students may not successfully meet standards for promotion to the next grade.

District 37 School Board policy 725.02 states that, “no student shall be promoted to the next grade level based upon age or any other social reason unrelated to academic performance.” A student who is retained at the end of the school year, may be given the option of attending a District-sponsored summer school program if one is conducted. Should the student successfully complete the summer school program, he/she may be promoted to the next grade level in the fall. Students who do not attend summer school or who do not successfully complete the summer program will continue in the same grade level.

To be promoted, students must meet standards regarding grades and attendance. Specific criteria has been established which is used to determine when a student is retained.

STANDARD #1: To be promoted, the student must achieve satisfactory report card grades.

The student will be retained if he/she:
Grades 1, 2 and 3
Receives unsatisfactory (failing) grades in more than one of the following three core subject areas: guided reading, writing, and / or mathematics for two or more nine weeks grading periods, if at least one of those grading periods is during the second semester.

Grade 4
Receives unsatisfactory (failing) grades in more than two of the following five core subject areas: guided reading, writing, mathematics, science and/or social studies for two or more nine weeks grading periods, if at least one of those grading periods is during the second semester.

Grades 5 through 8
Has a cumulative (for the year) grade point average below 1.0 for all subjects AND/OR fails more than two of the five core subjects.
  • A student fails a core subject when he/she receives a failing grade ("F")
    for two or more nine weeks grading periods, if at least one of those
    grading periods is during the second semester.
  • The five core subjects include: reading, language arts, mathematics, science
    and social studies. All subjects include the core subjects plus exploratory
    classes, physical education and band (7th and 8th grades only).
STANDARD #2: To be promoted, the student must attend school on a regular basis while otherwise being in good academic standing.

The student will be retained if he/she:
Grades 1, 2 and 3
Is absent more than 10% of the days for which he / she is enrolled or should have been enrolled in a District 37 school and receives unsatisfactory (failing) report card grades in at least one of the core subject areas as listed in Standard #1.

Grade 4
Is absent more than 10% of the days for which he / she is enrolled or should have been enrolled in a District 37 school and receives unsatisfactory (failing) report grades in more than one of the five core subject areas as listed in Standard #1.

Grades 5 through 8
Is absent more than 10% of the days for which he / she is enrolled or should have been enrolled in a District 37 school, has a cumulative (for the year) grade point average of below 1.0 for all subjects AND/OR fails more than one of the five core subjects as listed in Standard #1.
The promotion standards and retention criteria apply to all regular education students. However, in every case, the building principal shall make the final determination regarding the promotion or retention of students in accordance with District 37 policies.

It is the intent of District 37 schools to provide parents with timely information regarding the possible retention of their child. Following are the steps in the retention process:
  • During the entire school year, students at risk of failure are identified through such means as: teacher referral, report card grades, special reports, and attendance. Parents will be notified of the difficulties their child is experiencing through conferences, phone conversations, and/or written notices (such as report cards, special reports, etc.). Appropriate remedial interventions will be implemented to assist and support these students.

  • Regular Parent / Teacher conferences are scheduled for the fall and winter. Additionally, parents or teachers may request a conference at any time to discuss student progress.
  • Building principals will maintain a list of students to be considered for possible retention. This list will be updated after each grading period and notification will be sent to parents at the end of the first, second, and third quarters regarding possible retention. However, due to the fact that school attendance and fourth quarter report card grades are used as criteria in determining retention, all parents may not receive written notification after each grading period.
  • A letter indicating retention of the student will be sent to parents at the end of the fourth grading period. Included in the letter will be information regarding the summer school option. Promotion or retention will also be indicated on the student’s report card.
  • Parents of students who attended summer school will be notified by the building principal as to whether or not their child has successfully completed the summer program and if he / she will be promoted to the next grade in the fall.
     
 
Approved 6/1999
Revised 5/9/2006

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